Data Privacy Statements
Thank you for your interest in the positions we have advertised.
The protection and confidential handling of your personal data during the application process is a top priority for us. Below we explain what data we collect during the application process and how it is processed. In addition, this compilation contains further data protection information on the rights of data subjects in accordance with the provisions of the General Data Protection Regulation (GDPR). For further information on the collection of data during visits to our websites, in particular with regard to technical usage data, please refer to our general privacy policy.
- Description of the processing activity
Collection and processing of personal data in the context of personnel selection procedures.
- Name and contact details of the data controller pursuant to Art. 4 No. 7 GDPR
The responsible controller is
Max Planck Society for the Advancement of Science (MPG)
Hofgartenstrasse 8
D-80539 Munich
Telephone: +49 (89) 2108-0
Contact form: https://www.mpg.de/contact/requests
Internet: https://www.mpg.de
- Contact details of the Data Protection Officer
Heidi Schuster
Hofgartenstrasse 8
D-80539 Munich
Phone: +49 (89) 2108-1554
Email: datenschutz@mpg.de
- Purposes and legal basis of the processing of personal data:
Your data is required for the personnel selection process of the Max Planck Institute for Meteorology.
We therefore store and process the data provided to us. On the basis of this information, we consider
whether an invitation to an interview can be considered as part of the selection process.
If you are generally suitable, we will collect further personal data that is essential for the selection decision.
If you are considered for employment, we will inform you of any additional data to be collected.
Your personal data will be processed in accordance with the following legal bases:
- Art. 6 par. 1 subpara. 1 b) GDPR (establishment of a contractual or employment relationship) in conjunction with Art. 9 para. 2 lit. b) and h) GDPR, Art. 8 para. 1 (conditions for the consent of a child in relation to information society services)
- Art. 6 para. 1 subpara. 1 letter a, Art. 7 GDPR (voluntary consent)
- Art. 88 GDPR (data processing in the context of employment) in conjunction with Section 26 (1) to (3) of the Federal Data Protection Act (BDSG)
- Categories of personal data processed
- First name and surname,
- Name, date and place of birth
- Nationality
- Contact details (address, telephone number, email address)
- Family information (marital status, spouse, children, if provided voluntarily)
- Photo, if applicable (if provided voluntarily)
- Educational and professional background, including qualifications and work references, external training and education, studies
- The names of referees and contact details
- Other information to be collected during the selection procedure (see section 4)
- Categories of recipients of personal data
Your data will be communicated, to the extent necessary to carry out the personnel selection procedure, to
- internal administrative departments or persons involved in the recruitment process
- staff representatives (work council), in so far as the relevant rights of participation exist
- equality officer
- where applicable, the representative for the severely disabled
There will be no further transfer of data - including to third parties for advertising purposes.
- Transfer of personal data to third countries
Your data will not be transferred to third countries or international organisations.
- Retention period of personal data
We will keep your personal data collected as part of the recruitment process for at least six months upon the application deadline.
- If your application is unsuccessful or is withdrawn, we will also destroy or delete the data you provided six months after rejection. Retention of data for the above periods is necessary in the event of legal action.
- If you agree to be included in an applicant pool, we will retain your data for a maximum of 12 months.
If you are hired, you will be separately notified of the applicable rules for handling your personal data (see Section 4).
- Data subjects' rights
You have the following rights under the GDPR:
If your personal data are processed, you have the right to obtain information about the personal data stored about you (Art. 15 GDPR). If inaccurate personal data is processed, you have the right to rectification (Art. 16 GDPR). If the legal requirements are met, you can request erasure or restriction of processing (Art. 17, 18 GDPR). However, the right to erasure under Art. 17 (1) and (2) GDPR does not apply if, inter alia, the processing of personal data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority (Art. 17 (3) (b) GDPR). You may object to the processing of your personal data by us at any time for reasons relating to your particular situation (Art. 21 GDPR). If the legal requirements are met, we will no longer process your data. By using our online application system and submitting your application, you voluntarily consent to the storage and further processing of your personal data. You are entitled to revoke this consent at any time with effect for the future.
Processing carried out up to the time of revocation remains lawful (Article 7(3) GDPR). Furthermore, if you have given your consent or if there is a contract for the processing of personal data using automated procedures, you may have the right to have the data transferred to you or to another data controller (Art. 20 GDPR). If you exercise any of the above rights, we will verify that the legal requirements for doing so are met. You also have the right to lodge a complaint with the competent data protection authority.
- Obligation to provide personal information
The provision of the above data is necessary for the application and possible conclusion of an employment contract.
